File Tracking System (FTS)
In today’s computerized world, administrative offices also tend to become paperless offices and with no more ‘piles of files’ scenario. This advancement aids the governing bodies in disposal of the issues within a reasonable time frame with evasion of stationery use. File Tracking System is a step in the direction of realizing the concept of paperless office.
The solution is a simulation of physical files into the electronic form. This enables fast retrieval and makes file movement & file tracking painless. Longevity of the electronic form solves the problem of material loss.
It has a built-in dynamic workflow management system that capable of handling any organization’s hierarchy.
File Tracking System also captures and documents attached with the file and assignments for the file. It also allows users to put Notings on the file. Complete history of the File Movement and Action Taken on the File is maintained.
File Tracking System deals with ‘creation of files to completion of files’ through the embedded softcopy of files. The authority can obtain status of any file at any time.
- Have you ever had to search for a file that isn't where it was supposed to be?
- How much time, money, and lost productivity did that experience cost you?
- Are you looking for a solution that will allow you to gain control of your critical documents and information, build records management process, and to be able to scale your business to comfortably handle growth?
High Tech Options
- Integrated Voice Response
- Bar Codes
- SMS (Mobile Technology)
- Biometric Login
- Mail Server…and more
- Smart Cards
- Inward Receipt
- Query / Views
- File Creation
- User Creation & Other Security Features
- Work Flow Creation & Assignment
- Reporting Module
- Action on File
- Audit Trails (User Activity, File Movement Records)
- File Approval
- Outward Generation & Dispatch
- Accounting Module for stamps, courier & other charges etc should be maintained
We would like to introduce you to the benefits of File Tracking System. A seamless integration of paper and electronic information at your fingertips.
Using a standard web browser the user can have instantaneous access to millions of documents.
We define File Tracking System as the systematic management of active paper documents, documents and files stored off-site and documents converted to digital images.
Our FTS Software allows you to take an unbiased approach to the document storage and retrieval methodology used for any application.
On the basis of that, you would be able to decide how, when, and where you would like to retrieve your documents, information and files.