Human Resources Management Suite
Sample Process Flow
The need to transform HR into a strategic function within an Organization is one of the key success factors for any organization today. Virmati has developed to enable the evolution of HR from an administrative function to a critical role that is actively involved in management leadership, planning, and decision-making. In every Organization, it is critical to empower employees to know more, learn more and in turn, perform more. The Virmati’s web based application is that answers this need. It acts as an electronic hub to centralize all your human resource-related processes - including communication, development, benefits entitlement and compensation.
Virmati offers a complete HR suite which acts as a central employee database and this enables HR administrators to utilize all employee information productively.
Recruitment
Recruitment refers to right person at the right job. Recruitment module helps to create requirement, candidate entry, recruitment process and appointment. We can recruit staff from multiple sources like newspaper, thru reference, employment exchange etc. it covers all the standard processes like multiple interviews, ranking, police and physical verification etc.
- Post Generation
- Evaluation for each segment
- Scrutiny of Applications
- Job Acceptance Marking
- Final Merit Generation
- Advertisement Preparation
- Offer Letter
- Application Entry
- Medical and Police Verification
- Direct Employment from Employment Exchange
- Periodic / Fresh Recruitment Planning
- Basic Qualification mapping with the Post
- Written Exam / Interview / Group Discussion Call Letters and Conduction
- Filtration / Merit generation for each segment for next segment
- Appointment Letter with Full Terms and Condition Post wise
Employee Information (Personal Information System)
Personal Information System
PIS Module is very important module in the system. From PIS we can add employee directly without recruitment process. This module maintains database of employees. It covers the personal details as well as all important landmark details during the tenure for decision making about transfer, promotion, increment, training and so on. It is multilevel user access, and permission according to fully customizable. It is menu driven and user friendly interface. Generation of report in user define format.
Service Diary/Book
Employee Management
Following are the functionality of this module:
Deputation & Transfer Management
Cessation Process
Disciplinary Action Management
- Self Request
- Mutual Transfer
- Regular Transfer
- Period Transfer
- Forcible Transfer
- Punishment Transfer
- Transfer Rules Mapping
- Deputation
- Deputation Allowance Calculation
- Charge Hand Over & Release
- Joining Leave
- Transfer Order Printing
- Transfer Cancellation
- Transfer Restriction/Exemption
- Various types:
- Voluntary Retirement
- Compulsory Retirement
- Punishment Termination
- Regular Retirement
- Death during service etc.
- Pattern Based Calculation
- Rules & Parameterization
- Integrated with Retirement Benefits
- Marking of Disciplinary Action
- Issue of Show Cause Notice
- Enquiry
- Charge Sheet
- Punishment
- Suspension
Following are the functionality of this module:
Appraisal
Promotions
- Types of Appraisal
- Self Appraisal
- Departmental Appraisal
- Third Party Appraisal
- Evaluation by Head of Dept. with Rating
- Review of Appraisal
- Integrated with Service Diary
- Work detail
- Project details
- Achievement Details
- High level objective Evaluation process for easy rating
- Final updates to PIS
- Promotion
- Increment
- Incentive
- Types of Promotions
- Periodic Promotion
- Promotion based on Seniority
- Promotion through appraisal
- Auto Grade and Pay Changes
- System Calculates Grade advancement Within a Level on the basis of time
- Work Flow for smooth handover and takeover of charges during promotion
- Promotion intimation Letter
Leave Management
This module contains all details about the Employee leave data. Individual Leave account is handled under this module.
Once employee is appointed he has been allocated leaves. Leave will be assigned as per the designation and grade of the employee. The System maintains database of Leave for each & every employees. It covers types of leave, Calculation of Leave, Eligibility of leave and the leave balance after deducting the availed leave by the employees. The module is maintain & governed according to users given rights.
Employee Self Service
This module provides facility to perform some of the functionality to the users. Following activities can be performed by users
- Online Leave Application
- Leave Application tracking
- Increment Alerts
- Dash Board Utilization
- Personal Diary – Scheduling of Meetings and Reminder notes
- Self-Appraisal
- Transfer Request
- Online authorization of the Tasks assigned
- Self-Mail box handling
Other Hi-Tech Options
Dash Board
User can access its own desk board, His Inbox, Out Box, Leave application entry, Status and balance View, PIS Updation at a single Click
Notice Board
User can put any notice, Alert common to all or to a specific user.
Internal Messaging System (IMS)
Messaging system, Can deliver or receive any instant message from any user. User can put offline messages also.
Profile Management for the Employee
User can access his own profile and update according to changes instantly